Free agency ops calculator
How much capacity is your agency leaking?
Estimate the monthly cost of admin drag, revision rework, late handoffs, and meeting sprawl in a small service business.
Rough planning math, not financial advice. Built to expose operational drag before it becomes normal.
Inputs
Agency Capacity Leak Calculator
Estimated leak
$10,825/month
At these assumptions, repeated ops drag is consuming about 87 hours/month.
Best first fix
Start with client onboarding and handoffs. Missing inputs and unclear owners usually create the rework that makes every later step feel urgent.
Assumption: one month = 4.33 weeks. Recovery target estimates 35–55% of leak as realistically addressable.
What counts as capacity leak?
Capacity leak is the work your team keeps paying for but rarely prices: chasing missing inputs, repeating setup questions, status meetings that replace systems, rework from unclear handoffs, and founder approvals that should have been delegated.
The usual sources
- Client onboarding starts without required assets or access.
- Recurring tasks live in someone’s head instead of a short SOP.
- Pricing ignores meetings, revisions, admin, and buffer.
- Weekly work has no shared owner/date/blocker rhythm.
Turn the number into a fix
If the leak is real, the next step is not another app.
Start with the operating defaults that reduce repeated coordination: onboarding, SOPs, capacity/pricing, and weekly blocker review. That is the QuietOps bundle.